Office Administrator

About the Role

You will be working as an Office Administrator from the Support Office in Dunfermline, with a Monday to Friday schedule from 9am to 5pm. The role is focused on keeping office operations running smoothly, while helping to maintain a well organised, compliant and welcoming environment.

This is a broad administrative position with plenty of variety. You will act as a first point of contact for visitors, contractors, colleagues and deliveries, and support day to day office activity across reception cover, mail, supplies, purchasing, maintenance coordination and invoice processing.

Key Responsibilities

• Act as the first point of contact for visitors, contractors, colleagues and deliveries
• Provide on site reception cover, including shared mailboxes, mail handling and courier coordination
• Raise, monitor and coordinate maintenance requests with contractors and facilities partners
• Manage stationery, office supplies, catering and general office purchasing
• Check and process invoices, purchase orders and approvals
• Support the Office keyholder and be available for emergency call outs
• Carry out Fire Marshall duties, including weekly fire alarm testing
• Suggest improvements to streamline office processes, colleague experience and operational efficiency

Requirements

• Previous experience working in office administration
• Strong organisational skills and attention to detail
• Confident verbal and written communication skills
• Confidence to engage professionally with colleagues, suppliers, contractors and visitors
• Comfortable managing orders and processing invoices
• Computer literate, with excellent knowledge of MS Office packages

Benefits

• Salary up to £27,000 DOE
• 7 weeks pro rata annual leave
• Your birthday as a paid day off
• Health Cash Plan provided by Simply Health
• UK Standard Pension contributions, 5% employee and 3% employer
• Up to 50% discounted staff pet care
• Death in service cover at two times annual salary
• Membership of an employee wellbeing programme
• Company sick, maternity, paternity and adoption pay schemes

About the Practice

Vets Now has been at the forefront of out of hours emergency care for over 20 years. The organisation supports over 1,000 vet practices and operates more than 60 emergency clinics and specialist referral hospitals nationwide.

This role is based at the Support Office in Dunfermline. Vets Now also states that it is a Disability Confident Employer and welcomes applications from all backgrounds, with reasonable adjustments available throughout the recruitment process.